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How a quantity surveyor claims Materials On Site as part of payment claim?

As a quantity surveyor, claiming materials on site as part of payment claims is an important process. The materials on site are part of the construction project's costs and they should be included in the payment claim to ensure that the contractor gets paid for the work they have done. In this blog, we will look at the process of claiming materials on site as part of the payment claim.

Step 1: Accurate Record Keeping The first step to claiming materials on site as part of the payment claim is to ensure accurate record-keeping. This is critical for a number of reasons, but mainly to make sure that the contractor has a clear and comprehensive understanding of what materials have been used on the project. Without this information, the contractor may struggle to identify the exact quantity of materials used and may miss out on claiming for materials that they have used but not recorded.

Step 2: Valuation of Materials The next step is to value the materials on site. This involves calculating the cost of the materials that have been used on the project to date. The cost should include not only the cost of the materials themselves but also any associated costs, such as delivery and storage costs. It is important to note that the value of the materials should be calculated based on the price that the contractor has paid for them, not the price that the client could have bought them for.

Step 3: Confirmation of Receipt of Materials The contractor should also confirm that the materials have been delivered to the site and are in the correct location. This is to ensure that the materials have been received and that they have been used for the correct purpose. It is important to keep records of the delivery of the materials, such as delivery notes, to provide evidence of their receipt.

Step 4: Confirmation of Quality of Materials In addition to confirming the receipt of materials, the contractor should also confirm the quality of the materials. This is important to ensure that the materials meet the required specifications and standards. The contractor should keep records of any quality tests that have been carried out on the materials, as well as any certificates of conformity.

Step 5: Preparation of Payment Claim Once the above steps have been completed, the contractor can prepare the payment claim. This should include a detailed breakdown of the materials that have been used on the project to date, along with their associated costs. The payment claim should also include any evidence that the contractor has to support their claim, such as delivery notes, quality test results, and certificates of conformity.

Step 6: Submission of Payment Claim The final step is to submit the payment claim to the client or their representative. The payment claim should be submitted in accordance with the contract's requirements and within the agreed timeframe. It is important to ensure that the payment claim is accurate and includes all relevant information, as any errors or omissions could lead to delays in payment.

Conclusion Claiming materials on site as part of the payment claim is an essential process for any quantity surveyor working in the construction industry. Accurate record-keeping, valuing the materials, confirming the receipt and quality of materials, preparing the payment claim, and submitting it on time are all critical steps in the process. By following these steps, quantity surveyors can ensure that the contractor is paid for the work they have done and the materials they have used, which is essential for the success of any construction project.


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